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Hospital Approved as One of Two Vaccination Sites
January 28, 2021 – A regular Sullivan County Memorial Hospital (SCMH) Board of Trustees meeting was called to order on January 28, 2021, by Chairperson Melba Fordyce at 11:30 AM. Trustees present were Angie Curtis, Jean Page, Gary Drummond, and Bill Lewis. Also present were Tony Keene, Chief Executive Officer; Tina Sears-Hamilton, Director of Patient Care Services; and Amy Michael, Chief Operating Officer. The meeting was held in the Business Office Building Board Room.
CEO REPORT: Mr. Keene provided a facility update. The flooring project has been completed. The carpet in the hospital has been removed and replaced with commercial grade tile. The walls were also painted in the rooms that had the flooring replaced. Approximately 90% of the roof project is complete. It should be completed next week if the weather cooperates.
The occupational therapy, physical therapy and speech therapy department has moved to the old conference room and the small office next to the old conference room. This move was necessary due to not enough egress where the department was located.
Dr. Hamilton will start a pain clinic at the hospital next month. Not all the insurance credentialing is complete with the insurance companies, but he will be able to treat the patients with the insurance companies he has been approved with.
Preliminary discussions are being held with a Cardiologist and an Orthopedic Surgeon to have a specialty clinic at the hospital one day a month for each.
The Milan Leadership Coalition continues to meet. Recently Mr. Keene and a couple of other representatives from the Coalition met with the Milan City Council to inform them about the Coalition and why it was formed. SCMH will host the next meeting in our Activities Room on March 3rd.
Based on discussion held at the last Board meeting, Mr. Keene presented to the Board a By-Law change to change the time of the Board meeting from the evening to 11:30 on the fourth Thursday of each month.
Mr. Keene presented a bid to the Board to make an enhancement to the recently purchased telemetry system. At the time of the purchase it was the intent of the system to have the capability of addressing alarms and enter data from the unit in the cardiac rehab department in addition to the main system at the nurses’ station. The quote that was received did not have this functionality included. The bid received for this enhancement was $7,250. Mr. Keene requested for the Board to approve the bid up to this amount. He has requested from the company to have the price reduced to $6,000.
Mr. Keene requested for a three-month extension with Facilities Management Solutions for the consultation services being provided on the hospital state survey and the construction projects.
FINANCIAL REPORT: The December 2020 financial report was presented to the Board. The hospital had a loss of $60,974 for December.
Ms. Michael updated the Board on the 340B pharmacy federal HRSA audit conducted recently. The audit was conducted virtually. All the information requested was provided before the audit and the information was reviewed during the virtual audit. The auditor reported the results of the audit would not be available for several months.
The hospital’s annual financial audit was conducted on site January 11 thru 13, 2021. Most of the information was provided to the auditors before they arrived on site. The auditors will be at the February Board meeting to report the results.
Recently the Paycheck Protection Program became available again to apply for. The criteria this time has changed, unfortunately the hospital did not meet the criteria to apply for a second PPP loan.
PATIENT CARE REPORT: The Board reviewed the December hospital and clinic patient care reports. Ms. Sears-Hamilton reported there are currently an RN, LPN, CNA, and Telemetry Technician positions open at the hospital.
The hospital and Milan Family Practice applied to be vaccination locations for the COVID-19 vaccine. Both locations have been approved but at this time only MFP has received a shipment of the vaccine. They received a shipment of 100 doses. Each week a request can be submitted for a request of vaccine. The State determines which entities will receive the vaccine and how much they will receive.
EXECUTIVE COMMITTEE OF THE STAFF REPORT: The Board reviewed the January meeting minutes. Mr. Keene presented Dr. Essmyer for re credentialing and Dr. Hamilton for initial credentialing with Medical Staff. Both applications were approved at a recent Medical Staff meeting.
OTHER REPORTS: There was no January Quality Assurance/Improvement, Infection Control, Risk Management and Safety meeting.
OLD BUSINESS: Mr. Keene updated the Board on the plan of correction from the state survey. The vacuum pump continues to be on back order. A review of the life safety tests is being done to ensure all the tests are on a schedule and the appropriate documentation is in place.
NEW BUSINESS: Trustee Curtis made a motion to approve the change to the hospital’s By-Laws to change the Board meeting time from the evening to 11:30 AM on the fourth Thursday of each month. Trustee Drummond seconded the motion. Trustees Lewis, Page, Drummond, and Curtis voted yes.
Trustee Lewis made a motion to approve the bid up to $7,500 from Mindray for the enhancement to the telemetry system. Trustee Page seconded the motion. Trustees Lewis, Page, Drummond, and Curtis voted yes.
Trustee Curtis made a motion to approve a three-month extension with Facilities Management Solutions for consultation services. Trustee Page seconded the motion. Trustees Lewis, Page, Drummond, and Curtis voted yes.
Trustee Page made a motion to approve the reappointment of Dale Essmyer, Family Practice, to Medical Staff with Active Staff privileges. Trustee Lewis seconded the motion. Trustees Lewis, Page, Drummond, and Curtis voted yes.
Trustee Lewis made a motion to approve the appointment of Dennison Hamilton, Pain Management, to Medical Staff with Consulting Staff privileges. Trustee Curtis seconded the motion. Trustees Lewis, Page, Drummond, and Curtis voted yes.
Being no further business, Trustee Drummond made a motion, seconded by Trustee Curtis to adjourn the meeting. Trustees Lewis, Page, Drummond, and Curtis voted yes.
Meeting adjourned at 12:20 PM. Next regular scheduled meeting will be February 25, 2021 at 11:30 AM.