Green City R-1 School Minutes of Board of Education For September 15th

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Members present: Kellen Hatcher, President; Jason Salas, Vice-President; Janelle Hepler, Treasurer; Bridget Lee, Secretary; Ryan Barnes, Member; Thomas Christen, Member; JT Thomas, Member; Tennille Banner, Superintendent; Jamie Tipton, High School Principal; Jamie Halley, Elementary Principal; and Lindsay Moore, Bookkeeper/Secretary

Absent:

Guests: John Gillum, CPA; Kenneth Shook, AIA; Jeremy Wilkins; Erika York; Jeremy Clark; Brenda Clark; Amber Williams; Shannon Tipton; Rachael Hall; Michael O’Haver; Candy Fields; David Fields; Donnie Fields; Angela Fields; Danita Gordon; Rusty Gordon; Mandy Tipton; Tristan Daniels; Susan Crist; Ryan Crist; Stacy O’Haver; Grace March; Janie Gray; Lisa Athon; Jennifer Peavler; Sunny Tipton; Nikki Johnson

Call to Order

President Kellen Hatcher called the Board meeting to order at 5:30 p.m. Jason Salas motioned to approve the agenda. The motion was second by Ryan Barnes. The motion carried with a vote of 7-0.

The Regular Meeting, Open Minutes from August 12, 2021, Regular Meeting, Executive Minutes from August 12, 2021, Special Meeting, Open Minutes from September 1, 2021, and Special Meeting, Executive Minutes from September 1, 2021 were reviewed. JT Thomas moved, second by Thomas Christen, to approve the Regular Meeting, Open Minutes, and Regular Meeting, Executive Minutes, August 12, 2021 and Special Meeting, Open Minutes, and Special Meeting Executive Minutes, September 1, 2021. Motion carried 7-0.

John Gillum, CPA, presented the 2020- 2021 audit. Bridget Lee moved, second by JT Thomas, to approve the 2020-2021 audit. Motion carried 7-0.

John Gillum, CPA, left the meeting at 5:35 p.m.

Citizens and Staff Communications

Thank you notes to the Board of Education were reviewed.

Mike O’Haver, Ryan Crist, Tristan Daniels, and Rusty Gordon spoke to the Board of Education regarding minimizing contact tracing within the school and the effects of quarantine on students and staff.

The Board of Education engaged in a discussion with the community members present regarding contact tracing, mitigation strategies, and other concerns related to the effects of the pandemic on the learning environment.

Kenneth Shook, AIA with K. A. Shook Design, LLC entered the meeting at 6:27 p.m.

Jeremy Clark left the meeting at 6:39 p.m.

Erika York, Jeremy Wilkins, Brenda Clark, Amber Williams, Shannon Tipton, Rachael Hall, Michael O’Haver, Candy Fields, David Fields, Donnie Fields, Angela Fields, Danita Gordon, Rusty Gordon, Mandy Tipton, Tristan Daniels, Susan Crist, Ryan Crist, Stacy O’Haver, Grace March, Janie Gray, Lisa Athon, Jennifer Peavler, Sunny Tipton, and Nikki Johnson left the meeting at 6:42 p.m.

Old Business

Presentation by Kenneth Shook, AIA regarding gymnasium seating

Kenneth Shook, AIA presented three options to create three rows of backed seats in the gymnasium.

Thomas Christen moved, second by Ryan Barnes, to get budgetary figures from the architect, Kenneth Shook, AIA, on Scheme B in order to make decisions regarding the project. Motion carried 7-0.

Kenneth Shook, AIA left the meeting at 7:15 p.m.

The Board of Education reviewed and discussed the drafted letter to the Sullivan County Health Department regarding quarantine guidelines.

New Business

Discussion/Action Regarding COVID Safety Protocols

The Board of Education discussed COVID safety protocols and made arrangements to meet with the administrator of the Sullivan County Health Department.

Consent Agenda

Ryan Barnes moved, second by Janelle Hepler, to approve expenditures totaling $81,037.59 and the Treasurer’s Report. The motion carried with a vote of 7-0.

District Evaluations

Tennille Banner reviewed the Transportation Evaluation.

Thomas Christen moved, second by Ryan Barnes, to approve the Transportation Evaluation. Motion carried with a vote of 7-0.

High School Principal’s Report

Jamie Tipton presented the High School attendance rate of 97% for September with enrollment of 119 students. Behavior Report and Grade Report were discussed. STAR Data will be available at the next meeting.

There are 20 students participating in FFA Trap. Six Trap Shoots are planned along with some community projects for the FFA students.

There are 48 students participating in Band grades 7-12. Seven marching contests and parades are scheduled.

There are 15 students playing Baseball with a current record of 4-0 in Conference. There are 11 students playing Softball with a record of 2-4 and 1-2 in Conference.

Upcoming Events: Winigan Parade September 18th, Culver Stockton Parade September 25th, October Fest Parade October 2nd, and there was a MSHSAA Meeting on September 14th.

Jamie Tipton presented updates to the Student Handbook. Thomas Christen moved, second by Janelle Hepler, to approve the updates to the Student Handbook as presented. Motion carried with a vote of 7-0.

Jamie Halley presented the Elementary attendance rate of 98.19% for August with enrollment of 148 students. Office referrals were discussed. Math Review, Math Facts, STAR Reading, and STAR Math data will be available in October. Midterm is September 17th. Elementary Family Night will be September 21st. The Bus Evacuation Drill will be completed in September. An Incentive Field Trip is being planned. School of Economics trip for 4th through 6th grade will be October 8th in Blue Springs, MO. Open House had an attendance of 84%.

Tennille Banner discussed the upcoming Food and Nutrition Services review, enrollment trends, Vo- Tech Bus Route options, and gave an update on the District Needs Wish List.

Discuss Fire Alarm Monitoring Options

Tennille Banner presented options for monitoring the Fire Alarm System. She will gather more information regarding the preferred option.

Ryan Barnes moved, second by JT Thomas, to get bids for snow removal. Motion carried with a vote of 7-0.

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