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September 15th, 2021 – 6:00 p.m. – MEMBERS PRESENT: Mr. Jeremy Mosley, President; Mr. David Richardson, Vice President; Mrs. Crystal Bupp, Secretary; Mr. Dennis Weaver; Mr. Jody Glidewell and Mr. Nick Gardner.
SCHOOL PERSONNEL PRESENT: Dr. Ben Yocom, Superintendent, Mrs. Ashley Pauley, Elementary Principal, Mr. Mike Hostetter, High School Principal, Mr. Tyler Clark, Assistant HS Principal/AD; Mrs. Danah Fowler, Exec. Admin. Assistant and Mrs. Ashley Hoerrmann, Technology.
STUDENT/PARENT VISITORS: Noah Sinclair, Sara Sinclair, Memphis Cole, Jazelle Bahena, Janet Marquina, Ashley Bahena and Janissa Martinez.
MEMBERS ABSENT: Mr. Harry Doak
Mr. Jeremy Mosley called the meeting to order at 6:00 p.m.
Elementary – Mrs. Pauley recognized four students for their outstanding leadership during the annual Grand Parents Day on Friday, 9/10/21. Noah Sinclair, Memphis Cole, Jazelle Bahena and Janet Marquina are student leaders within the Students Improving Milan Schools (SIMS) group.
High School – Mr. Hostetter recognized the Student Council President, Janissa Martinez and Vice President, Ashley Bahena for their outstanding leadership since school started – the group created a September 11th Commemorative Tribute Video that was played for the attendees of the Home Football Game on 9/10/21.
Mr. Wilcox, PDC Chair, provided the written portion of the report. Mr. Hostetter provided a verbal synopsis of the report. A motion was made by Mrs. Bupp and seconded by Mr. Weaver to approve the Professional Development committee program report, motion carried 6-0-0.
Mrs. Pearson, LMC Specialist, provided the written portion of the report and Dr. Yocom provided verbal review of the program. A motion was made by Mr. Glidewell and seconded by Mrs. Bupp to approve the Library Media Center program report, motion carried 6-0-0.
Mrs. Ashley Hoerrmann, Assistant Instructional Technology Director, completed the written report and was present at the meeting to provide a verbal review of the vital technology program within the district. A motion was made by Mr. Richardson and seconded by Mr. Weaver to approve the Technology program report, motion carried 6-0-0.
All principals/directors submitted written reports and those present provided a verbal summary of their reports. English Language Learners-Mrs. Sawyer – Written Report; Technology-Mrs. Dodson – Written Report; Activities/Athletics-Mr. Clark – Present; Special Education-Mrs. Gardner – Written; Elementary- Mrs. Pauley – Present and High School-Mr. Hostetter – Present.
Dr. Yocom updated the board on various pertinent DESE factors; Homecoming plans and Hall of Fame Induction plans; Milan Leadership Coalition update; a review of the Long Range Master Facility Plan (LRMFP); Updated the board on the Milan C-2 Alumni Association progress; Discussed option for the Board to participate in the required annual 1-hour training. Discussed the specific needs for the 2022 Renovation plans.
A motion was made by Mrs. Bupp and seconded by Mr. Weaver to approve the August 18th, 2021, regular session minutes – motion carried 6-0-0.
A motion was made by Mr. Richardson and seconded by Mr. Glidewell to approve the August 18th, 2021, executive session minutes– motion carried 6-0-0.
Dr. Yocom provided an overview of the September (August) 21-22 financial report. A motion was made by Mr. Gardner and seconded by Mr. Glidewell to approve the September 2021 financial statement – motion carried 6-0-0.
A motion was made by Mr. Glidewell and seconded by Mr. Gardner to authorize the payment of bills presented – motion carried 5-0-1 with Mr. Richardson abstaining.
September Policy/Regulation Updates – each year and several times throughout the year – MO Consultants for Education (MCE) submits updates for school boards to approve or deny – the updates are listed below:
Policy 0320 – School Board Elections – There are several changes in existing policy. The first change shortens the time during which a candidate may file for the Board. The second change prohibits expenditure of District funds for ballot elections. The additional language also makes clear that district officials may legally issue press releases and personal approval related to ballot issues. Adoption is Mandatory.
Policy 0324 – Filling Board Vacancies – The change here requires individuals appointed to fill a Board vacancy to meet the same requirements as persons filing for elected Board positions in terms of age
and current tax status. Adoption is Mandatory.
Policy 0430 – Executive Sessions Newly Reorganized Policy – The change in language of this existing policy is simply to direct citizens to the specific categories of closed records. No Board Action is required.
Policy/Regulation 1450 – Public Access to District Documents – Newly Reorganized Policy/ Regulation – Similarly, the changes in wording are designed to facilitate public access to the categories of closed records. Regulation 1450 assigns the statutory subsection for each category of closed records to utilize in drafting notice of closed session agenda. No Board Action is Required.
Policy 2420 – Recording of Meetings – This policy update reflects legislative changes allowing parents and guardians to tape record meetings held under the IDEA and Section 504 including but not limited
to IEP meetings. Adoption is Mandatory
Policy 2710 – Reporting Student Abuse – This legislative enactment necessitating this update provides that the status of a student as an unaccompanied youth “is and of itself, not the basis for a report of
abuse or neglect.” Adoption is Mandatory.
Policy/Form 2770 – Seclusion and Restraint – This policy reflects recent legislation that restricts uses of restraint and seclusion. The policy also reflects newly mandated training, notice and reporting. We have provided a form (Form 2770 to facilitate District reporting. These changes do not go into effect until July 1, 2022, but we recommend early adoption. Adoption is Mandatory.
Policy 4120 – Employment Procedures – The only change in this policy is the change of name of identity of the Registry for background checks. No other changes are included. Adoption is Recommended.
Policy/Regulation 4320 – Personnel Leave – This policy and regulation merely list Domestic/ Sexual Violence Victim Leave as one of several types of leave available to employees. We have also changed the
leave provisions for military service to harmonize the differences in federal and state law. The statutory provisions for Domestic/Sexual Violence Leave are so detailed that we have created a new Policy 4322.
This is similar to the way we handle FMLA leave. Adoption is Mandatory.
The board typically reviews these updates for one month and takes action in the following month’s board meeting – in this case, this would take place in the October 2021 Board Meeting. The board took no action on this agenda item.
Missouri Ethics Commission Conflict of Interest Resolution – Every two years, entities must adopt a resolution that specifies to use/need of a Conflict of Interest clause. This states that Personal Financial Disclosure statements are needed in short form; but if not completed, the long form process will be required. There is specific requested information needed from current Board members that participate in business with the school. This needed to be adopted by 9/15/21. A motion was made by Mrs. Bupp and seconded by Mr. Weaver to approve the MEC Conflict of Interest Resolution, motion carried 6-0-0.
At 6:36 p.m., a motion was made by Mr. Glidewell and seconded by Mr. Richardson to enter executive session to discuss personnel issues pursuant to RSMo 610.021 (3 & 13) and any documents related to a negotiated contract pursuant to RSMo 610.021 (12) and pursuant to RSMo 610.021 (2) regarding property. Roll call vote. YES– motion carried 6-0-0.
At 6:37 Mrs. Danah Fowler and Mrs. Ashley Hoerrmann left the meeting.
At 6:57 p.m., a motion was made by Mrs. Bupp and seconded by Mr. Weaver to adjourn executive session and re-enter – open session Roll call vote Roll call vote: Mr. Gardner, YES; Mr. Glidewell, YES; Mrs. Bupp, YES; Mr. Mosley, YES; Mr. Weaver, YES and Mr. Richardson, YES – motion carried 6-0-0.
At 6:58 p.m. a motion was made by Mr. Weaver and seconded by Mr. Gardner to adjourn the regular meeting – motion carried 6-0-0.
The next monthly Board of Education meeting will be held Wednesday, October 20th, 2021, at 6:00 p.m.