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Regular Board Meeting
MEMBERS PRESENT: Mr. David Richardson, President; Mr. Jody Glidewell, Vice President; Mr. Nick Gardner, Secretary; Mr. Felipe Bahena, Jr., Mrs. Jody Gittings, Mrs. Samantha McCabe and Mrs. Megan Courtney.
SCHOOL PERSONNEL PRESENT: Dr. Ashley Pauley, Superintendent; Mrs. Ashley Hoerrmann, Elementary Principal; Mrs. Brooke Dodson, High School Principal; Mr. Jason Melnick, Assistant High School Principal; Mrs. Mary Jo Sawyer, Mrs. Ashley Gardner, Mr. Ched Hurley, Mrs. Shannon Bain, Mr. John Buell, and Mrs. Jessica Webb, Executive Assistant to the Superintendent.
Guests Present: Mr. Jarred Sayre and the FFA Knowledge Team consisting of Addison Sylvester, Lexi Fordyce, Gracie Simpson, and Hayden Courtney. Other guests were Mr. Nathan Dodson with students Tripp Gardner and Emmanuel Curiel.
Mr. Richardson, President, called the meeting to order at 6:00 p.m.
A motion was made by Mr. Gardner and seconded by Mrs. McCabe to approve the presented agenda motion carried 7-0-0.
Student recognition was given to the FFA Knowledge team who will be attending National Convention in November to compete at the National Level. They achieved first place at the State level which is a goal the team set very early on. Mrs. Dodson reiterated to the students that we are very proud of them and their diligent studying to achieve the goal they set! She stated that the Milan C-2 Faculty, Staff, and Student Body wish them the best of luck at the National Level. Recognized but not in attendance was Adan Callejo who was chosen to participate in the National FFA Band. Adan will attend convention and perform at the National Convention. This is also a great achievement and the reward of hard work. Recognized by Mr. Dodson and Mrs. Hoerrmann were Tripp and Emmanuel who were recognized for helping Mr. Dodson with the technical part of producing his videos that are sent out each morning containing updates for the student body. Mr. Dodson stated that these boys are very helpful and that the two of them make his job much easier. He stated that the boys often work independently to get tasks done and that their accountability made them great candidates for the positions they are currently holding to help him with many tasks.
PERPETUAL CALENDAR REPORTS:
Career and Technical Education (CTE): Mrs. Dodson along with other staff members submitted a written report and Mrs. Dodson presented the verbal report to the board stating that we currently have 84 students participating in FBLA grades 7-12, we have 80 students in grades 9-12 participating in FFA, and we have three students utilizing our Vo-Tech services. Mrs. Dodson stated that some of the things going on with these programs in our school and community are the FFA Blood Drive and the FBLA Concession Stand. She stated that we have strong programs and that she appreciates the variety it adds to our school to offer these programs. Mr. Glidewell made a motion to accept the report given by Mrs. Dodson, Mrs. McCabe seconded the motion, motion carried 7-0-0.
Mrs. Hoerrmann and Mrs. Bain submitted a written report and Mrs. Bain gave a verbal report regarding the curriculum at Milan C-2. She stated that 7th and 8th grade students who are struggling with reading are now receiving intervention services. She stated that this is to help close the gap between that 5th grade year and High School so that students have more support in this area. She also discussed Smart Goals and assessments that are used to monitor students’ progr,esses throughout the year, alerting the staff to issues that may be going on with students who may be struggling in different areas. A motion was made by Mr. Bahena to approve the report and seconded by Mrs. Courtney. Motion carried 7-0-0.
Mr. John Buell gave a verbal report regarding transportation. He stated that we currently have 7 full time drivers, one substitute driver, along with Mr. Buell that are able to drive busses. He stated that we are very fortunate to have this many employees in our district as many districts are currently struggling to find bus drivers. Mr. Buell stated that we have a good fleet of busses and that while we will probably be looking at having to replace some busses in the future, right now he is happy with the shape of our fleet. Mr. Buell reported that for eighteen out of the twenty-four years he has been employed, we have received a 100% passage by the Highway Patrol. He stated that student safety is of utmost importance to the transportation staff at Milan C-2 and that ensuring the safety of our students pushes he and the other drivers to always do their best to maintain a clean and safe fleet for our students which is reflected by that score.
EL/Migrant: Mrs. Mary Jo Sawyer- Mrs. Sawyer gave a report on the EL/Migrant program at Milan C-2. She stated that in October the students and staff got to celebrate Hispanic Heritage Month where students were involved in several activities celebrating. Some examples are getting the opportunity to try foods from different countries both in the cafeteria and through the Multicultural Club as well as listening to Hispanic music during their lunch time. She stated that the Elementary Multicultural Club currently has thirty-two members and that the students really seem to love learning about each other’s cultures and countries.
Special Education/504 Plans: Mrs. Ashley Gardner- Mrs. Gardner submitted a written report as well as a verbal report on the Special Education program at Milan C-2. Mrs. Gardner, in her report, stated that things are going well in the Special Education Department. She is currently fully staffed and both the staff and the students seem to be having a good year.
Elementary Principal/Instructional Tech: Mrs. Ashley Hoerrmann- Mrs. Hoerrmann submitted a written report as well as supplying a verbal report. In her report, she noted some of the things that have been going on in the Elementary such as Careers on Wheels, trash bag sales, Muffins in the Morning, Donuts with Grown Ups, Lead Day, and the 5th and 5th grade dance. She also discussed the DESE Reading Initiative and K-3 reading success plans.
Activities/Athletics: Mr. Ched Hurley- Mr. Hurley submitted a written report as well as gave a verbal
report updating the board on upcoming events for both sports and clubs/organizations.
High School Curriculum:-Mrs. Shannon Bain- Mrs. Bain submitted both a written and verbal report updating the board on the Curriculum. This was mostly discussed in the Perpetual Report given earlier in the meeting.
High School Principal: Mrs. Brooke Dodson- Mrs. Dodson reported both written and verbally that there were some exciting things happening in the near future in the High School. She discussed Homecoming Week activities, the upcoming Healthcare Fair where other schools would be coming in to our school to join our students and talk to different people in the Healthcare field about possible job opportunities. Mr. Melnick reported that during first quarter, the High School had eighty-nine students who received perfect attendance. He stated that he and Mrs. Dodson have been working hard to get kids to school every day to ensure they are getting the most out of the learning opportunities provided.
Superintendent’s Report: Dr. Ashley Pauley-Dr. Pauley reported updates on the LWCF Grant as well as the Safety Grant and the usage of the fund received from that. She gave an update on the Playground Grant and reviewed 1st Quarter Data with the Board Members. Finally, she updated the Board on the Free/Reduced Lunch Initiative that was started this year. So far our numbers for students receiving free or reduced lunches are up by 12% due to the diligence and hard work of the entire Milan C-2 Staff.
CITIZEN’S COMMUNICATION: There was no communication this month.
APPROVAL OF MINUTES:
A motion was made by Mr. Glidewell and seconded by Mr. Gardner to approve the September 20th, 2023 regular session minutes- motion carried 7-0-0.
A motion was made by Mrs. McCabe and seconded by Mrs. Courtney to approve the September 20th, 2023, Executive Session minutes- motion carried 7-0-0.
APPROVAL OF FINANCIAL STATEMENTS:
Dr. Pauley provided an overview of the September 2023 financial statement A motion was made by Mrs. Gittings and seconded by Mr. Bahena to approve the September 2023 financial statement- motion carried 7-0-0.
BUDGET AMENDMENTS: – N/A
AUTHORIZATION OF PAYMENT OF BILLS:
A motion was made by Mrs. McCabe and seconded by Mr. Gardner to approve the payment of the Payables-Motion carried 4-0-3 with Mr. Richardson, Mr. Glidewell, and Mrs. Courtney abstaining.
MCE/Policies/Regulations/Forms-September 2023 Updates: Each year Missouri Consultants for Education submit updates based on various legislative or other statutory adjustments. This year the following Policies were reviewed:
• Policy 2115 – Transgender Students This enactment prohibits students from competing in sports designated for students of the opposite biological sex, as determined at their birth. We have also removed the option for students to use restrooms of their identified gender. The restroom issue continues to be the focus of litigation and potential changes in Title IX Regulation. Boards may elect to maintain the current restrooms provisions or adopt the new revision. Adoption of restroom revision is discretionary. However, the extra-curricular/school athletics change is mandatory.
• Policy 2200 -Admission and Withdrawal This policy change requires districts to obtain a clear criminal check prior to enrollment for students 18 years or older if the enrollee will be in a classroom with minor students. As a reminder, the enrollment of 18-year-olds, with the exception of special education IEP students, is at the discretion of the district. Adoption is mandatory ..
• Policy and Regulation 2240 – Admission and Withdrawal Nonresident Students This legislation was designed to resolve the confusion concerning which district or agency will pay the tuition for nonresident students placed in an in-district treatment facility. Adoption is mandatory.
This regulation simply adds to the list of categories of students who are entitled to attend school without payment of tuition. Adoption is recommended.
• Policy 2400 – Student Educational Records The policy change necessitated by legislation requires districts to maintain special education plans in the student’s educational record. Adoption is mandatory.
• Policy 2525 – Graduation Requirements This legislative mandated change is simply a change in the name of a course required for graduation. Adoption is mandatory.
• Policy 2760 – Students in Foster Care The focus of the legislation on foster care students continues in this change. It appears to have been motivated by delays in completing the “best interest determination” for the student’s assigned district. Adoption is mandatory.
• Policy 2810-CounselingServices This is not a legislative initiated change. Rather, it reflects wording in the current Missouri Comprehensive Counseling Program. Adoption Is recommended.
• Policy and Regulation 4120- Employment Procedures We have included the Rap Back program that has been in place for several years. It also requires the designated district representative to respond to requests for references for screened volunteers in addition to paid employees. Adoption Is mandatory.
Regulation 4120 requires changes to our existing policy and is designed to assist with the teacher shortage problem. Districts are now able to employ up to five (5) retired teachers for up to four (4) years. We have also included the non-certified corollary for non-certified employees. This non-certified component is not new but is not often utilized. Among other areas, this noncertified aspect may assist in employing bus drivers. Adoption is highly recommended.
• Policy 4866 – Pregnancy. Childbirth Anti-Discrimination This is a new policy necessitated by enactment of a new federal law protecting the rights of women impacted in employment by pregnancy, childbirth and related conditions. This new policy prohibits discrimination and requires reasonable accommodations. Districts that maintain a sick leave bank should review the impact of this new federal law/policy. Adoption is mandatory.
• Policy 4867 – Lactation Accommodation This change is also the result of a new federal enactment. Most of this federal law, however, is already covered by Missouri law reflected in our Policy 4867. The only change is that time spent by nonexempt employees while utilizing the lactation room is paid time for overtime and minimum wage purposes. Adoption is mandatory.
• Policy 6121 – Holocaust Education This is a new policy reflecting action by the legislation. Adoption is mandatory.
• Policy 6122 – Social Studies Religious Influence Class Similarly, this new policy allows districts to offer elective social studies courses that, in part, include study of Hebrew Scripture as well as the Old and New Testament. Adoption is recommended.
• Policy 6251 • Blind Students Independence, Training and Education The modification of existing policy is the result of legislation designed to provide parents of visually impaired students with information and strategies to improve learning for visually impaired students who are not progressing satisfactorily. Adoption is mandatory.
A motion was made by Mr. Glidewell to adopt Policies 2200, 2240, 2400, 2525, 2760, 2810, 4120, 4866, 4867, 6121, 6122. The motion was seconded by Mrs. McCabe and the motion carried with a 7-0-0 vote.
A motion was madeby Mr. Gardner to approved Policy 2115 excluding the restroom portion of the policy listed above. Mr. Glidewell seconded. Motion carried 7-0-0.
Due to the current student information system used by Milan C-2 discontinuing their services for the 24· 25 school year, Milan C-2 will have to switch systems. The Leadership Team is choosing to recommend Power Schools as the new student information system. After looking at PowerSchool as well as Infinite Campus, the leadership team felt that the teachers as well as the administrators preferred the things offered by Power Schools. A motion was made by Mrs. McCabe to purchase Power Schools as the Student Information System that would be used for the 24-25 School year by Milan C-2 staff, students, and parents and to go ahead with beginning the process of transferring information. Mr. Glidewell seconded the motion. Motion carried 7-0-0.
Change Order 9 Elementary Classroom Addition:
This change order is for the installation of the Doas Air Handler. This will consist of hoisting and installing the Doas Unity on the existing curbs. The installation of the Doas is $85,105.25. This amount is less than the price quoted by the company who delivered the Doas unit and presents a savings of the overall projected amount of the project.
At 7:31p.m., a motion was made by Mr. Glidewell and seconded by Mr. Bahena to enter executive session to discuss personnel issues pursuant to RSMo 610.021 (3 & 13) and any documents related to a negotiated contract pursuant to RSMo 610.021 (12) and pursuant to RSMo 610.021 (2) regardingproperty. Roll call vote: Mr. Gardner, YES; Mr. Bahena, YES; Mrs. Courtney, YES; Mrs. McCabe, YES; Mrs. Gittings, YES; Mr. Glidewell, YES; and Mr. Richardson, YES- motion carried 7-0-0.
At 7:37 p.m., a motion was made by Mr. Gardner and seconded by Mrs. McCabe to adjourn executive session and re-enter-open session Roll call vote: Motion carried 7-0-0.