Water Commission Discusses Work at Swan Lake

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 North Central Missouri Regional Water Commission 

Meeting Minutes – May 13, 2024 

Chairman Harve Rhodes called the meeting to order of the North Central Missouri Regional Water Commission at 6:30 p.m. on Monday, May 13, 2024, at the Milan Community Center. 

Per sign-in sheet, the following persons were present: 

Green City: Kathie Clay, Roberta Santee; Absent-Marjorie DeGreef 

PWSD#1 of SC: Harve Rhodes, Bobby Williams, Matt Ayers, 

Milan: Jeremy Bennett, Richard Head; Absent-Crystal Bupp 

Green Castle: Jeanna Johnson; Absent- Greg Dobrinske 

NCMRWC: Brad Scott, General Manager; Ellen Hodge, Office Manager; Lawrence Allen, Operations Manager 

Guests: Chad Sayre and Mark Forrester, Allstate Consultants; Shawna Barnes, USDA-RD; Craig Davis, MCD & Associates; Erick Creach, Gilmore & Bell; Ray Van Dusseldorp 

Motion made by Matt Ayers was seconded by Kathie Clay to approve minutes of the April 8, 2024, meeting. All voted “yes”. Motion was approved. 

Motion made Jeanna Johnson was seconded by Roberta Santee to approve the Treasurer’s Report and Payables. All voted “yes”. Motion was approved. 

Lawrence Allen, Operations Manager, reported Elmwood Lake and golf course lake are full and overflowing. The Locust Creek pump station is off. Phase 1A continues with electrical work. The Bac-T lab equipment and supplies are ordered. EPA requires a bachelor’s degree to obtain a permit to test others’ water. Thankfully General Manager Brad Scott has a bachelor’s degree. The three-year inspection will take place in June. Lawrence has obtained his DS III license which is the highest distribution license and his WW D license. Gingo Smith will be taking classes this fall in Cameron for his license. 

General Manager Brad Scott reported work had begun at Swan Lake. He met today with Chad Sayre and Clif Baumer regarding WRP replacement. Chad Sayre has been working on utility relocation. Brad welcomed Shawna Barnes, USDA-RD; Erick Creach, Gilmore & Bell; and Craig Davis, MCD & Associates. 

Chad Sayre, Allstate Consultants, has been working on utility relocation. He stated the Better By Design change order was due to removing a wetland and bringing in rock. The south bridge will be completed this month. Mark Forrester presented a conceptual design for the marina and construction village. 

Motion made by Kathie Clay was seconded by Greg Dobrinske to approve Resolution #14-2024 Authorizing Advancement of Utility Emplacement on BUILD Bridges. Hangers for the conduits will be placed on the bottom of the bridges for water, sewer, electric and fiber utilities. Roll call vote was taken with all voting “yes”. Motion was approved. 

Motion made by Kathie Clay was seconded by Jeanna Johnson to approve Resolution #11-2024 Authorizing and Providing for the Incurrence of Indebtedness for the Purpose of Providing a Portion of the Cost of Acquiring, Construction, Enlarging, Improving and/or Extending Its Water Supply System. This is a $9,800,000 loan that will pay off the 2011, 2016 and 2019 bonds, lower our interested rate to 2.125% for 35 years, and save $40,000 monthly. Roll call vote was taken with all voting “yes”. Motion was approved. 

Motion made by Bobby Williams was seconded by Roberta Santee to approve Resolution #12-2024 Authorizing and Providing for the Incurrence of Indebtedness for the Purpose of Providing a portion of the Cost of Acquiring, Constructing, Enlarging, Improving and/or Extending Its Water Supply System. This is a loan of $2,654,000. Roll call vote was taken with all voting “yes”. Motion was approved. 

Motion made by Roberta Santee was seconded by Kathie Clay to approve Resolution #13-2024 Authorizing the Issuance and Sale of Waterworks System Revenue Bonds, Series 2024A and 2024B; and Authorizing Certain Actions and Documents and Prescribing Other Matters Relating Thereto. This will give USDA our bond along with the deed of trust on the lake. Roll call vote was taken with all voting “yes”. Motion was approved. Brad stated this was the culmination of the plan of finance 14 years in the making. Craig stated step 2 of 3 will be in August. 

Shawna Barnes, Craig Davis ad Erick Creach left the meeting at 7:15 p.m. 

Motion made by Kathie Clay was seconded by Roberta Santee to approve Change Order #5 (+$32,996.00) and Pay Request #7 ($79,285.75) from R & L Boone Construction for Plant Enhancements Phase 1A. All voted “yes”. Motion was approved. 

Motion made by Roberta Santee was seconded by Kathie Clay to approve Change Order #21 (+$300,282.91) and Pay Request #24 ($405,103.23) for Task Order #2022-02 from Better By Design LLC for work on the Mid Lake Construction Access and Utility Corridor. All voted “yes”. Motion was approved. 

Motion made by Kathie Clay was seconded by Roberta Santee to enter into Closed Session pursuant to §610.021(2), RSMo., to discuss leasing, purchase or sale of real estate by a public governmental body where public knowledge of the transaction might adversely affect the legal consideration, therefore. Roll call vote was taken with all voting “yes”. Motion was approved. 

Lawrence Allen and Ray VanDusseldorp left the meeting at 7:21 p.m. 

Motion made by Roberta Santee was seconded by Kathie Clay to leave Closed Session and re-enter Open Session. Roll call vote was taken with all voting “yes”. Motion was approved. 

There being no further business, motion was made by Bobby Williams was seconded by Roberta Santee to adjourn the meeting. All voted “yes”. Motion was approved. The meeting was adjourned at 7:39 p.m.