North Central Missouri Regional Water Commission Met Monday, June 10th
Chairman Harve Rhodes called the Annual Meeting to order of the North Central Missouri
Regional Water Commission at 6:30 p.m. on Monday, June 10, 2024 at the Milan Community Center.
Per sign-in sheet, the following persons were present:
Green City: Kathie Clay, Roberta Santee, Marjorie DeGreef
PWSD#1 of SC: Harve Rhodes, Matt Ayers; Absent-Bobby Williams
Milan: Crystal Bupp, Richard Head, Jeremy Bennett
Green Castle: Jeanna Johnson, Greg Dobrinske
NCMRWC: Brad Scott, General Manager; Ellen Hodge, Office Manager;
Lawrence Allen, Operations Manager
Guests: John Gillum, CPA; Chad Sayre and Mark Forrester, Allstate Consultants; Melvin Scott, North Central Missouri Electric Cooperative; Jim Morris and Josh Stewart, Benton & Associates
Motion made by Jeanna Johnson was seconded by Kathie Clay to approve minutes of the May 13, 2024 meeting. All voted “yes”.
Motion made by Matt Ayers was seconded by Marjorie DeGreef to approve closed session minutes from the May 13, 2024 meeting. All voted “yes”. Motion was approved.
Treasurer Kathie Clay reported on the new historical preservation account. Motion made by Crystal Bupp was seconded by Greg Dobrinske to approve the Treasurer’s Report and Payables.All voted “yes”.
John Gillum, CPA reviewed the 2023 Audit with the Commission. John stated it was a good year for NCMRWC. Motion made by Kathie Clay was seconded by Marjorie DeGreef to approve the 2023 Audit of NCMRWC. All voted “yes”.
Lawrence Allen, Operations Manager, stated Elmwood Lake was down 2 inches so there is no pumping. Phase 1A is progressing but items are backordered. There will be a BacT lab audit June 13th to get certified. June 27 will be the 3-year plant inspection. Midwest Meter was here to check the Milan meters and found a small issue. Lawrence will continue to work the Milan issue.
Sullivan County Public Water Supply District #1 has requested a waiver of penalty due to providing water to Purdin. This meets the criteria to waive. Motion made by Roberta Santee was seconded by Marjorie DeGreef to waive the upcoming penalty to SCPWSD#1. All voted “yes”.
General Manager Brad Scott informed the Commissioners of discussion with NRCS in regards to utility relocation. Spillway design is not completed.
Chad Sayre, Allstate Consultants, reported NRCS is auditing everything. Designs are progressing. The utility meeting went great. EPA has a new project manager for the Pollock sewer project. Chad introduced Mackenzie Harrington, intern. Mackenzie is working on the relocation of Boynton Baptist Church.
Motion made by Crystal Bupp was seconded by Roberta Santee to approve Resolution #15- 2024 of Appreciation for the Sullivan County Historical Society in Their Efforts to Preserve, Curate and Display Artifacts and History from In and Around the Roy Blunt Reservoir. Roll call vote was taken with all voting “yes”.
Motion made by Matt Ayers was seconded by Jeanna Johnson to approve Resolution #16- 2024
Reaffirming Payment Process for Expense Incurred for Relocation of Sullivan County PWSD #1 Water Distribution Infrastructure. Roll call vote was taken with all voting “yes”. Motion was approved.
Motion made by Kathie Clay was seconded by Roberta Santee to approve Pay Request #8 ($95,194.30) for R & L Boone Construction for Plant Enhancements Phase 1A. All voted “yes”.
Motion made by Jeanna Johnson was seconded by Kathie Clay to approve Change Order #22 (+$119,914.69) and Pay Request #25 ($119,914.69) all for Task Order #2022-02 (Mid- Lake Construction Access and Utility Corridor) from Better By Design LLC. Motion made by Crystal Bupp was seconded by Roberta Santee to approve Change Order #17 (+$28,319.00) and Pay Request #20 ($28,319.00) for Task Order 2022-01 (South Construction Access and Utility Corridor) from Linhart Construction. All voted “yes”. Motion was approved.
Brad Scott conducted the annual election of officers. Motion made by Kathie Clay was seconded by Jeanna Johnson to re-elect Harve Rhodes as Chairman. With no objections, Harve Rhodes was re-elected Chairman by acclamation,
Motion made by Crystal Bupp was seconded by Roberta Santee to elect Jeremy Bennett as Vice- Chairman. Crystal has discussed this with Brad, Harve and Bobby and feels Milan should have a representative as an officer. Crystal requests Bobby Williams remain on the Executive Committee. With no objections, Jeremy Bennett was elected Vice- Chairman by acclamation.
Motion made by Jeanna Johnson was seconded by Roberta Santee to re-elect Kathie Clay as Treasurer. With no objections, Kathie Clay was re-elected as Treasurer by acclamation.
Motion made by Kathie Clay was seconded by Crystal Bupp to re-elect Jeanna Johnson as Secretary. With no objections, Jeanna Johnson was re-elected Secretary by acclamation.
Motion made by Crystal Bupp was seconded by Matt Ayers to have the Executive Committee include all four officers (Harve Rhodes, Jeremy Bennett, Jeanna Johnson, Kathie Clay) along with Bobby Williams. All voted “yes”. Motion was approved.
Bank signatories were discussed. Harve Rhodes, Kathie Clay, Jeremy Bennett and Ellen Hodge are signatories on all NCMRWC bank accounts and deposit box. Two signatures are required for withdrawals. Ellen Hodge will have information access to all
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